Adjusted Capacities & Room Sets  

Covid-19 Yellow/Orange Risk Operating Guidelines & Procedures

Facility & Room Capacity:

The Salt Palace Convention Center has deemed the original capacity numbers of the facility to be insufficient to allow for social distancing. In order to follow guidance and regulations put in place by our Corporate Offices and local Health Agencies, reduction to capacity levels have been made. These reductions will allow for proper planning and event setup, and allow for proper social distancing within the facility. Your assigned Event Manager will work with you to determine the best setup to properly allow for an event to hold their function in accordance with social distancing guidelines. This will include an extensive review of space usage, with recommendations and changes made to an event’s existing plan if needed. Common requirements will include; additional spacing between chairs and tables, reduction of function capacity, adjustments to food & beverage service stations, and any other means necessary to obtain social distancing at all times.

 

Room Sets & Drawings:

Implementing strict room set guidelines has allowed The Salt Palace Convention Center to properly retain social distancing guidelines for all event function types. In effort to provide events with examples of room set visualizations, the Events Department team has developed a series of drawings providing examples of function types in many areas of the facility. Paired with our newly updated room capacity numbers, these tools will help an event and their Event Manager determine an appropriately social distanced and safe event floor plan. 

 

Food & Beverage:

The ability to provide food & beverage in a properly social distanced environment may include the elimination of food settings that place attendees in close proximity. Restrictions may be placed on buffet style serving, as well as with coffee/break stations. Working with an Event Manager and a catering contact it will be determined how food & beverage will be distributed to attendees. Solutions may include; plated meal service, boxed lunches preset for attendees at tables, tiered/timed meal times, staggered food access per room section, and other various solutions that help to offer social distancing. 

 

Updated Facility/Space Capacities:

These adjusted capacity numbers are based on the extensive revised roomset drawings developed by our Event Management team. In many scenarios there are several styles of set in varying configurations. The numbers listed below are the max capacity available, but may be lower depending on the configuration utilized. “Banquet-Family” capacity is based on seating attendees of the same household at the same table. 

Room Number

Theatre

Classroom

Banquet

Banquet - Family

Hall A

676

590

450

1500

Hall AB

1014

916

657

2190

Hall BC

1014

916

654

2180

Hall C

676

590

444

1480

Hall D

676

590

447

1490

Hall E

876

789

564

1880

Hall 1

560

720

390

1300

Hall 2

190

230

135

450

Hall 3

190

230

135

450

Hall 4

785

967

528

1760

Hall 5

1640

1480

1380

4600

 

Room Number

Theatre

Classroom

Banquet

Banquet - Family

Grand Ballroom

504

432

348

1300

Ballroom A

34

34

32

100

Ballroom B

34

34

32

100

Ballroom C

34

34

32

100

Ballroom D

34

34

32

100

Ballroom E

34

34

32

100

Ballroom F

34

34

32

100

Ballroom G

34

34

32

100

Ballroom H

34

34

32

100

Ballroom I

34

32

33

110

Ballroom J

34

33

33

110

 

Room Number

Theatre

Classroom

Banquet

Banquet - Family

Room 150

80

49

60

200

Room 150 A

9

6

9

20

Room 150 B

9

6

9

20

Room 150 C

9

6

9

20

Room 150 D

9

6

9

20

Room 150 E

9

6

9

20

Room 150 F

9

6

9

20

Room 150 G

36

32

24

80


 

Room Number

Theatre

Classroom

Banquet

Banquet - Family

Room 151

80

49

60

200

Room 151 A

9

6

9

20

Room 151 B

9

6

9

20

Room 151 C

9

6

9

20

Room 151 D

9

6

9

20

Room 151 E

9

6

9

20

Room 151 F

9

6

9

20

Room 151 G

52

32

24

80


 

Room Number

Theatre

Classroom

Banquet

Banquet - Family

Room 155

363

272

177

590

Room 155 A

36

34

24

80

Room 155 B

54

44

27

90

Room 155 C

50

42

27

90

Room 155 D

36

34

24

80

Room 155 E

54

44

27

90

Room 155 F

50

42

27

90


 

Room Number

Theatre

Classroom

Banquet

Banquet - Family

Room 250

120

116

66

220

Room 250 A

26

15

12

40

Room 250 B

28

17

12

40

Room 250 C

28

17

12

40

Room 250 D

22

14

12

40

Room 250 E

24

15

12

40

Room 250 F

24

15

12

40

 

Room Number

Theatre

Classroom

Banquet

Banquet - Family

Room 251

120

116

66

220

Room 251 A

22

13

12

40

Room 251 B

24

15

12

40

Room 251 C

24

15

12

40

Room 251 D

26

19

12

40

Room 251 E

28

21

12

40

Room 251 F

28

21

12

40

 

Room Number

Theatre

Classroom

Banquet

Banquet - Family

Room 252

16

9

12

40

Room 252 A

8

3

4

10

Room 252 B

6

3

4

10

 

Room Number

Theatre

Classroom

Banquet

Banquet - Family

Room 253

21

21

18

60

Room 253 A

20

8

12

40

Room 253 B

18

8

12

40

 

Room Number

Theatre

Classroom

Banquet

Banquet - Family

Room 254

60

48

40

100

Room 254 A

18

9

8

20

Room 254 B

42

24

27

90

Room 254 C

18

9

8

20

 

Room Number

Theatre

Classroom

Banquet

Banquet - Family

Room 255

363

272

177

590

Room 255 A

36

34

24

80

Room 255 B

54

44

27

90

Room 255 C

50

42

27

90

Room 255 D

36

34

24

80

Room 255 E

54

44

27

90

Room 255 F

50

42

27

90

 

Room Number

Theatre

Classroom

Banquet

Banquet - Family

Room 257

22

15

12

40

Room 257 A

9

7

6

20

Room 257 B

11

7

6

20

 

Room Number

Theatre

Classroom

Banquet

Banquet - Family

Room 258

26

11

15

50

 

Room Number

Theatre

Classroom

Banquet

Banquet - Family

Room 259

26

11

15

50


 

Room Number

Theatre

Classroom

Banquet

Banquet - Family

Room 260

22

15

12

40

Room 260 A

9

7

6

20

Room 260 B

11

7

6

20

 

Room Number

Theatre

Classroom

Banquet

Banquet - Family

Room 355

363

272

277

590

Room 355 A

36

34

24

80

Room 355 B

54

44

27

90

Room 355 C

50

42

27

90

Room 355 D

36

34

24

80

Room 355 E

54

44

27

90

Room 355 F

50

42

27

90

 

 

Occupancy Management by Show Type:

The social distancing specifications required by the state of Utah’s phased reopening guidelines establish a 6’ rule between unrelated persons.  This translates to a multitude of changes to our “normal” operations at these event venues.  The guidelines for room sets are described in specification in the spreadsheet that outlines the meetings and conventions requirements in the different state identified risk areas.  Below is a chart that shows some descriptive changes to occupancy numbers.

 

SPCC

           

Area

Square footage (GROSS)

Square Footage (NET)

Number of persons

Number of persons

square feet/person

square feet/person

Full Facility (Trade Show)

500,000

250,000

50,000

6,945

5

36

Grand Ballroom - Banquet

45000

 

2600

348-1300

   

Grand Ballroom -Theater

45000

 

4900

504

   

Grand Ballroom - Classroom

45000

 

2500

432

   

MR 250 - Banquet

8300

 

490

66-220

   

MR 250 -Theater

8300

 

850

120

   

MR 250 - Classroom

8300

 

430

116

   
             
 

Green Risk Level

         
 

Yellow/Orange Risk Level

         

 

While we host many different types of events, at the most general level of distinction, there are really only two types.  These are: Public Events and Events with Registered Attendance.  The key distinction is that Public Events do not have an attendance limit and do not require that tickets are purchased in advance, rather they operate on a “first com, first served” philosophy.  Events with Registered Attendance generally require that access is purchased in advance and limit the number of passes sold. In all circumstances, a plan to remain within occupancy guidelines established by the yellow and orange risk levels must be developed through consultation with the Licensee for the event.  I also suggest that the service restrictions required in these higher risk levels do provide a Force Majeure trigger by either party (SMG or Licensee) if a plan is determined as impossible or impractical. 

 

  • Public Events: This show type is the most difficult to manage the occupancy demand as the number of attendees is typically undetermined as is their arrival and stay pattern.  Similar to a retail outlet, these events operate by posting show hours and allow attendees to arrive and depart on their own schedule within the posted times.  Steps to consider employing to achieve occupancy management:

    • Monitor entrances and possibly the exits to track the number of attendees inside the venue at any given time.

    • Establish “vantage point” locations inside the show using elevated walkways, scissor lifts, or meeting rooms to evaluate social distancing success.

    • Establish and control a queue on the exterior of the venue that works to achieve proper social distancing requirements.

    • Post wait times in lines if practical.

    • In consultation with the Licensee, approximate average “stay times” by attendees and limit ticket sales to time blocks accordingly.

    • Extend show hours, increase space licensed, and increase the number of show days at no additional cost to the Licensee to assist in meeting business objectives.  

 

  • Events with Registered Attendance:  This show type is simpler to manage because we understand the number of attendees in advance.  Steps to consider employing to achieve occupancy management:

    • Extend show hours, increase space licensed, and increase the number of show days at no additional cost to the Licensee to assist in meeting business objectives.

    • Establish assigned time blocks for attendees for badge pick-up and onsite registration issues to achieve proper social distancing guidelines.

    • Create multiple onsite registration/badge locations to reduce the risk of congregating. 

 

 

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