The Event Center at the Equestrian Park
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Plan Events

General Rules & Regulations

ADVERTISING & PROMOTION

All advertising of shows and events is the responsibility of the promoter. All events will be listed on the Equestrian Park website.

AMERICANS WITH DISABILITIES ACT (ADA)

The Equestrian Park is in compliance with the requirements of the Americans with Disabilities Act (ADA).

ATMs

The Equestrian Park has the sole right to make available ATMs. Events may not contract with any vendors to provide these services.

BUSINESS LICENSES & PERMITS

The Show management, their exhibitors, agents and contractors are required to comply with, and acquire any and all applicable federal, state and/or municipal permits or licenses for doing business within the State of Utah and the City of South Jordan.

  • Business Licenses or Permits – South Jordan City 801-254-3742
  • Mass Gathering Permit – Salt Lake County Health Department 385-468-4100 (for events over 500 people)
  • Temporary Utah State Sales Tax Number – State Tax Commission 801-297-6303 (sale of products)
CANCELLATIONS

Cancellation fees and terms are listed in your Use License Agreement.

CAPACITY

Attendance cannot exceed the established capacity of the authorized areas. Show management cannot admit a larger number of persons than can safely and freely move about a contracted space. Capacity decisions are made by Facility Management and/or the City’s Fire Marshal, and are final.

CHARITABLE DONATIONS/DRIVES/COLLECTIONS

No collections or donations, whether for charity or otherwise, can be made without permission of the Equestrian Park Director.

CIVIL RIGHTS ACT

Show Management must comply with all aspects of the Civil Rights Act.

CONCESSIONS & CATERING

All food, beverages and concessions are contracted and controlled exclusively by the Equestrian Park. Arrangements for serving food and beverage must be made through the facility’s management.

CONTRACTORS/UNIONS

All contractors are required to register with the facility before work can be performed on site. Electrical contractors are also required to have a current Utility Service Contract on file with the facility. Registration materials include a valid business license, insurance and other supporting documents, if necessary. Upon registration, the facility will provide all rules and regulations needed to work within the facility.

Utah is a Right to Work state, and the Equestrian Park does not maintain any agreements with union entities. Please be aware that several service contractors do have agreements with unions. Ask your service contractor about any union regulations that may apply to your event.

COPYRIGHTED MATERIAL

Show management must obtain all necessary licenses and pay all costs and fees arising from the use of copyrighted music or dramatic materials, or any other property subject to any trademark, patent or other proprietary right, which is used or incorporated in the event. Please refer to the Use License Agreement.

DAMAGES

A damage evaluation report will be prepared by the facility after the completion of your event. Contact your Event Manager to make arrangements for pre- and post-inspection of the facilities. All damage, except for normal wear and tear, is the responsibility of the licensee. Please refer to the Use License Agreement.

DECORATIONS

Decorations are not permitted on ceilings, painted surfaces, columns, fabric, decorative walls or fire sprinklers. All decorative materials must be flameproof in accordance with Fire Regulations. No helium balloons or adhesive backed decals or signs are permitted to be given out at the Equestrian Park and the use of glitter or confetti is not allowed.

DOGS

Dogs are allowed on the outdoor premises, but must be on a leash. Dogs are not permitted in the building except in conjunction with an authorized exhibit, display or performance; or, as aids to the disabled. Where an animal is used in an authorized exhibit, display or performance, the animal is to remain in a properly enclosed pen or cage when not performing. Animals must have proper licensing and certificates and follow health and safety guidelines as may be required by local authorities and facility management. Dogs are not allowed in arenas or round pens.

EQUIPMENT STORAGE

Crates, cardboard boxes, hazardous materials, waste products, gasses and other packaging and holding materials are prohibited from being stored or staged within the facility. They may be kept in trailers with closed, unlocked doors. Please contact your Event Manager for details.

FIRE PROTECTION SYSTEM

The Equestrian Park is fully protected by an automatic fire sprinkler system. In addition, fire extinguishers are located throughout the facility. Exit doors, exit lights, fire alarm sending stations, fire extinguishers and strobe lights are prohibited from being concealed, obstructed or tampered with at any time.

FIRE SAFETY

All contractors and vendors are required to comply with facility safety policies. See Fire Safety Rules & Regulations on page 18 of the Event Planning Guide. The NFPA 101 Life Safety Code and the International Fire & Building Code are the established standards for review of occupancies and events at the Salt Lake County Equestrian Park and Event Center.

FIRST AID

The Equestrian Park requires that all public events of 1,000 or more attendees have on-site an Emergency Medical Technician. EMT coverage during your move-in and move-out periods when your exhibitors are working on-site is recommended. Charges for these services and supplies utilized are billed with the final statement. Please contact your Event Manager to order these services.

FLOOR PLAN APPROVAL

Your Event Manager will work with you in drawing a set-up plan for your event that will include arenas used, panel placement, number of stalls needed and other necessary items.

Show management will then provide three copies of floor plans to the Event Manager eight weeks prior to the event for review and approval. After Facility Management review and approval, the Event Management Department will forward plans to the South Jordan City Fire Marshal for review and approval. All set-up plans should include:

  • All points of entrance and egress should have a minimum of 20 feet clear space on all sides. Specific clearance is established for each major entrance and exit, and may be confirmed with the Event Manager.
  • All aisles must be a minimum of 10 feet wide.
  • A person should have to travel no more than 200 feet from any point in the building to the nearest exit.
  • Dead-end aisles may be no longer than 50 feet.
  • All fire hose connections, extinguisher cabinets and alarm call stations must be visible at all times.
FOOD SAMPLES

Exhibitors who process or distribute food in their normal course of business and would like to distribute food samples may be allowed, provided their food samples are no larger than bite-size, and the beverages are no larger than two (2) ounces. An exhibitor who does not manufacture, process or distribute food, must obtain approval from the Equestrian Park management before distributing samples.

FREIGHT – DELIVERED

Freight or materials, including overnight freight services, will not be accepted prior to your contracted move-in date. Any freight scheduled for delivery to the facility during the move-in periods must be to the attention of the show manager. The facility will not accept freight deliveries on behalf of the licensee, service contractors, decorators, exhibitors, etc. The facility will not accept C.O.D. shipments under any circumstances, nor will it accept responsibility for the costs associated with freight delivery/pick-up. The facility will not be liable for the security of freight left in the facility following the conclusion of your move-out dates, nor can we assume the liability for the shipping of such freight. Freight left in the facility will be disposed of at the licensee’s expense.

HAZARDOUS MATERIALS

Use, display and storage of hazardous materials within the facility is restricted and subject to written approval by the Fire Marshal. Material Safety Data Sheet documentation must be supplied to the facility prior to product arrival. Transportation, storage, security, disposal and MSDS documentation is the sole responsibility of the material owner.

HORSE TRIPPING

Horse tripping is prohibited at the Equestrian Center, whether part of an event or a single occurrence anywhere on the grounds. Horse tripping is defined as "the roping or lassoing of the legs of an equine, or otherwise tripping or causing an equine to fall by any means for the purpose of entertainment, sports or contest; or practice for entertainment, sports or contest." This rule falls under the Criminal Code: 76-9-301.

 

INSURANCE REQUIREMENTS

The Facility requires each show management organization or club to have insurance coverage in effect during the entire lease period, including move-in, event days and move-out.

All licensees and their sub-contractors are required to provide a Certificate of Insurance to the facility. Copies of additional insured endorsements, primary coverage endorsements and complete copies of policies, if requested, must be furnished 60 days prior to the first event date. General and excess liability coverage may be purchased through SMG. Contact your Event Manager for details on this option. See page 15 of the Event Planning Guide for detailed insurance requirements.

Show Management shall secure and maintain through the terms of the Use License Agreement, at their sole cost and expense, the following insurance:

  • Workers’ Compensation Insurance in full compliance with all laws covering the show management company's employees
  • Employer's Liability Insurance, covering injury or death of any employee which may be outside the scope of Workers’ Compensation Insurance
  • Commercial Automotive insurance
  • Commercial General Liability
  • Fire Legal Liability Insurance

Commercial General Liability and Fire Legal Liability Insurance policies shall name as additional insured, SMG, Salt Lake County and their respective members, officers, directors and employees.

Certificates of Insurance and the endorsement shall be furnished at least 30 days before the first day of the event. Certified copies of the Certificate of Insurance or policies shall provide that such coverage may not be canceled within 30 days without advanced notice to the facility.

The General Manager or his/her designee reserves the right to cancel the event upon failure of show management to provide such verification of insurance within the specified period.

The facility offers as a courtesy and convenience to users the option of purchasing insurance through SMG. For more information please contact your Event Manager.

LIGHTING SERVICE FOR ARENA

Show lighting services begin one-half hour prior to each show day, and ends one-half hour after the scheduled closing. Work lighting services are provided throughout all move-in and move-out days.

LOST & FOUND

The Equestrian Park has the sole right to collect and have the custody of articles left in the premises by persons attending any event at the facility.

MOVE-IN & MOVE-OUT

Events using the facility will be allowed one (1) move-in and move-out day for each event day up to a maximum of three (3) days. Any additional days or parts of a day required to move in or move out are available at one-half (1/2) of the applicable rental rate.

When the event has concluded, show management must remove everything related to the event immediately. Any property left in the facility can either be removed and stored by the Equestrian Park at show management’s expense or disposed of. Refer to the Use License Agreement for terms and conditions.

PARKING

The Equestrian Park has paved and unpaved parking lots around the facility. No overnight parking is allowed. Overnight camping in an RV is allowed with written permission from the Equestrian Park Director. Recreational house trailers, cars, trucks, boats and other vehicles are prohibited. Unauthorized vehicles will be towed at owner’s expense. The Equestrian Park assumes no liability.

PUBLIC TICKET SALES

Show management is responsible for all required licenses and pays all admission taxes required by any government regulation. Show management may be required to have tickets printed by a bonded printing firm and submit to the Event Manager a certified manifest of all tickets printed prior to placing tickets on sale. For each ticket sold, the Equestrian Park collects a $2.50 fee. Show Management will provide 40 complimentary tickets to the Equestrian Park.

PYROTECHNICS

The use of pyrotechnics within any building on site is prohibited. Fireworks may be displayed in certain outside areas. The guidelines for such activities are described below:

  • The pyrotechnics contractor shall hold a valid federal license issued by the U.S. Department of the Treasury, Bureau of Alcohol, Tobacco and Firearms for the use of “low explosives.” A copy of this license shall be provided to Facility Management at least one month prior to show date.
  • The pyrotechnics contractor shall apply for, and comply with, all permits and requirements of the South Jordan Fire Marshal, and shall provide a copy of approved permits to facility management.
  • The pyrotechnics contractor must submit a Pyrotechnic Approval form to facility management at least one month prior to show date. Contact the Park office to obtain a Pyrotechnic Approval form.
  • The pyrotechnics contractor shall prepare and submit to facility management four copies of a complete description of the pyrotechnic activity, including:
    • A plot showing the exact location, type and number of devices.
    • Protective materials and equipment for the activity.
    • Location and number of fire extinguishers for the activity.
    • Schedule of activities, number of certified pyrotechnic operators, and their locations.
    • Schedule for pre-show pyrotechnic tests to be conducted in the presence of a South Jordan City Fire Inspector.
  • The pyrotechnics contractor shall provide a current Certificate of Insurance to facility management naming SMG, Salt Lake County, as additional insured’s.
  • The pyrotechnics contractor shall provide certifications on all materials and products used in the pyrotechnic activity, indicating these materials contain no hazardous gases or materials which would cause injury or harm to patrons, show contractors or facility employees.
  • The use of pyrotechnics within the license is approved by the licensee show management, who is directly responsible to the facility for all activities as described in the Use License Agreement.
  • The pyrotechnics contractor shall contact the facility’s Events Management Department one month in advance of the show to coordinate special requirements and personnel required for the activity. Any additional Equestrian Park personnel required shall be invoiced at the prevailing labor rates.
RECYCLING & SUSTAINABILITY

Please work with your Event Manager to develop a plan to recycle materials that may be left over from your event.

RESIDUAL MATTERS

All matters, rules and regulation or deviations there from, not expressly provided for herein, shall be decided by facility management. Rules and regulations are subject to change without notice.

SECURITY & PUBLIC SAFETY

Safety of all occupants of the facility is of primary concern. Any unsafe condition or activity should be immediately reported to facility management for corrective measures.

Lessee is responsible for security in all areas leased from the time of initial occupancy until completion of move-out. Such services, when required, will be at the expense of the Lessee. See Security section of Policies and Procedures for more information about security at the facility.

The Event Manager, along with show management, will evaluate each event according to the nature of the event, profile of the attendees, areas in use, and consideration for other events when determining staffing of security personnel and/or certified first aid personnel requirements, including exhibitor move-in and move-out periods. Lessee is responsible for all costs of security and certified first aid personnel during their lease term.

All Equestrian Park employees wear photo identification badges while servicing events. Show manage¬ment may refuse access to employees without visible and proper identification. Properly identified facility employees on facility business can access any space at any time. Facility employees are not obligated to wear additional identification for right of access.

If it becomes appropriate in the judgment of facility management to evacuate the premises for reasons of public safety, then, after such evacuation, show management may continue to use the premises for sufficient time to complete presentation of the event without additional fees providing such time does not interfere with another show.

SIGNS & BANNERS

Small directional signs may be placed in the interior entrances subject to approval in advance by the Event Manager. Signage requests will be coordinated with other events utilizing the facilities. All sign material used should be flame retardant to the satisfaction of the City Fire Marshal. Signs and banners may not be attached, taped, nailed or otherwise fastened to any surface of the Facility. Fees may be assessed for any promotional advertising located within the facility premises. Exterior signage is not permitted on the city streets or right-of-way. The placement of signs or advertising in the city or county requires proper licenses and permits from the appropriate governing agencies.

Please follow these regulations, as well:

  • Wall Signs: Wall signs are prohibited in all residential zones, B-3 business, and C-1 and C-4 commercial zoning districts.
  • Handbills, Posters, Advertisements & Notices: No sign, handbill, poster, advertisement or notice of any kind or sort can be fastened, placed, posted, painted or attached in any way or upon any curbstone, lamppost, telephone pole, electric light or power pole, hydrant, bridge, tree, rock, sidewalk or street, except signs owned and erected by a public agency or erected by permission of an authorized public agency, as required by law.
  • Moveable Sign: Any sign not properly located in a fixed position on the property or within a building or car, such as an A-frame, trailer sign, or pedestal-type sign, is not allowed.
  • Temporary Signs: Any sign, banner, pennant, valance, or advertising display constructed of paper, cloth, canvas, light fabric, cardboard, wallboard, or other light materials, with or without light frames, intended to be displayed out-of-doors for a short period of time, is not allowed.
SMOKING POLICY

Smoking is not allowed in the Park except in parking lots at the racetrack, in front of the event center and on the south side of the event center. Utah State Law prohibits smoking in all public facilities; this includes the outdoor arenas and the racetrack. SMG’s policy prohibits E-cigarettes, as well. In compliance with the Utah Clean Air Act, smokers must be at least 25 feet from all doors.

SPECIAL SERVICES & EQUIPMENT
  • Air Conditioning & Heating
    Air conditioning and/or heating is provided during show hours only. Air conditioning and/or heating are not provided on move-in or move-out days. Additional charges will be assessed for air conditioning and/or heating requested during non-show periods.
  • Audio Services
    The Event Center has a sound system for announcing or music. Your Event Manager can assist you in contacting an audio/visual services company for larger productions.
  • Event Personnel
    Your Event Manager will work with you to determine the amount of staff necessary for your event and provide a rate sheet for the cost of hiring extra personnel. Lessee will be responsible for the costs incurred. All other persons employed by Lessee or affiliated with any event that takes place at the Equestrian Park will be the responsibility of the Lessee. All individuals working at the Equestrian Park must wear an identification badge provided by their respective employer or badges can be obtained from the Park office.
  • Rental of Equipment
    Equipment rental (such as tables and chairs) is available for an additional charge. See the Event Manager for equipment rates and labor charges. All set-up must be completed by Equestrian Park personnel.
  • Cleaning & Trash Removal
    The facility maintains all public spaces external to the exhibit area, including hallways, corridors, food service areas, and all restrooms, when used as “public spaces,” at no charge.
  • Box Office
    Box office services for “day-of-event” sales are available at the facility. Contact your Event Manager for more information.
VEHICLES (Operations & Staging)

Vehicles are permitted in the Event Center arena strictly for the purposes of loading and unloading freight. Unless the vehicle represents an integral part of a display, it must be moved. Display vehicles must conform to fire codes as they pertain to fuel tanks and battery connections. See Fire Safety Rules and Regulations on page 18 of the Event Planning Guide. For the safety of everyone, motorized vehicles, including forklifts and trucks, must not exceed speeds of five miles per hour (5 mph) in all areas of the Event Center.

Vehicles are not allowed to park in front of exit doors. There must be equal space as the door is wide for egress.  

Wi-Fi

The facility is equipped with Wi-Fi and use of it is free to event attendees and exhibitors. It is password protected and has limited range within the Park. Please see the front desk for information.

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